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Thank You Email After Phone Interview

Thank You Email After Phone Interview

Writing a thank you email after phone interview tells the recruiter that you are keen on being a part of the organization. Read the Buzzle article to find out exactly what and how to write this email.
Sheetal Mandora
You're graduated with flying colors and now it is time for you to face the corporate world on your own. After sending resumes to different companies, you get a request to do a little phone interview. This day was bound to show up and you've prepared yourself for it. The interview went quite well and you did give some compelling answers to the questions asked; and now you want to make sure that you can nail this position. What should be your next move? Have you considered sending a thank you email after a phone interview with recruiter? Many a time, when people give phone interviews, they are skeptical about whether or not they got the job. Why? Because the interview didn't happen face to face and the chances can seem a bit bleak. But, that doesn't mean you shouldn't consider sending an email just to tip the scale in your favor. Keeping this in mind, we would like to help you format the email once your phone interview has taken place. So, carefully read the rest of the article and get your dream job.
Rules for Writing the Email

First and foremost, don't mistake a thank you email with a follow-up email. The latter is sent after a face-to-face interview, and its purpose is to let the recruiter or interviewer know that you are still awaiting his/her reply. As for the thank you email:
  • Make sure that it is sent right away. You need to be careful as to not delay it and send it in less than 24 hours' time.
  • Do not, under any circumstances, make this an epic email. The length of the email should be short and to the point. No one likes to read long emails, especially not the interviewer. He/she is a busy person.
  • Always add a personal touch to it. Remember the name of the interviewer or recruiter and address the email to him/her, along with the organization. This tells the recruiter that you were paying attention.
  • You need to sound genuine and not overconfident in the email. The tone you use in the email can be clearly heard and that can make a huge difference in you getting the job.
  • Don't send the first copy. Always write 2―3 drafts, proofread it 4―5 times, and then send it. You don't want to make any spelling and/or grammar errors; it looks unprofessional.
Sample Thank You Email After Phone Interview with Recruiter

In the sample provided below, you will see the structure of the email that can be followed. Pay close attention to the format as you read through.

Email Subject Line: Thank You - (job position you were interviewed for)

Dear Mr./Ms. Last Name,

In this first paragraph, remind the interviewer that he/she had taken your interview over the phone for a particular position in their organization. Thank him/her for giving you the opportunity to do a phone interview and that you are interested in the position in question.

In the second paragraph, mention that you can be a good inclusion to the organization and that the experience and commitment you'll be bringing in can be beneficial for the company. Here, do make sure that you don't sound pompous or overconfident. You can even highlight some of your strengths that can be useful in the position you are trying to fill.

In the third paragraph, state that you would appreciate if the recruiter gave you the opportunity to have a face-to-face meeting. And, it was a grateful of him to let you discuss your educational and professional background in detail.

Write - I am looking forward to hearing from you soon. Thank you again for taking time out of your busy schedule and considering me for the position.

Your Name
Contact Details
Sometimes, candidates make an error of sending a thank you letter after phone interview. The reason is that a letter takes a longer time to reach, as compared to an email.
Remember this, when you send such an email, the format and writing style have to be immaculate. You have to sound and present yourself as a professional, and this email is one way of doing so. Be confident in yourself, keep calm, and believe that you can do this. All the best with your future endeavors.