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Letter of Intent for Internship

Letter of Intent for Internship

A letter of intent for internship is quite similar to one written for a graduate school or a job application. This article will direct you towards writing a good one.
CareerStint Staff
Business notes
Writing a letter of intent is done to give the reader certain details of your intent regarding a particular action. In the case of this article, the letter of intent is for an internship. When you apply for an internship, you can't simply forward your resumé and expect the organization to get back to you like you were exactly what they had been waiting for. You need to send a letter of intent informing them about the goals that you hope to accomplish by getting an opportunity to acquire said internship. This CareerStint article will give you a template as well as a sample letter of intent that can be written while applying for an internship.

Tips on Writing the Letter
  • You must use language that is simple and easy to understand.
  • You may want to show your keen interest in joining the organization, but that does not mean that you extol the organization like it is the best thing that happened to the world (even if it is!).
  • By doing that, you are running the risk of coming across as over eager, pretentious, or worse, completely fake!
  • Using the appropriate greetings, language, and even the right stationery can go a long way in helping the reader form a favorable opinion about you, simply by reading the letter of intent that you send along with your Curriculum Vitae (CV).
So, follow these tips, and also go through the template and example given below to get a better idea of how to go about writing it.

Template
Date of writing the letter

To,
Name of Addressee: If a specific person's name is mentioned, then you may write the name. Else, it is alright to simply state the designation of the person the letter is intended for.
Address of Addressee: Line 1
Address of Addressee: Line 2
Address of Addressee: Line 3

SUB: This is the subject line. Here, you state that this is a letter of intent for the internship at the organization.

Salutation: Again, if you know the name of the person, then you may write Mr. ___/Ms. ___. If not, then it is safe to stick with 'Respected Sir/Madam,'

Introductory Paragraph: This is the first paragraph of your letter. In a way, it is an introduction of yourself that you will be giving to the reader. This is where you introduce yourself by stating your name and also the purpose of writing the letter. You must indicate to the reader about how you got knowledge about the internship being offered by the company. Also, clearly state the position and profile that you intend to pursue your internship in. It may be possible that the company offers multiple internships in different areas. Not mentioning your area of interest may dissuade the person from reading the letter further.

Second Paragraph: This paragraph is the meat of the letter. It is in this paragraph that you elaborate on why you think you deserve the internship that the company is offering. You also need to highlight your major strengths in this paragraph. Plus, briefly mentioning your past achievements in the related field in this paragraph will also help the reader get an idea about the kind of job profile that you are interested in. Additionally, in this paragraph, you need to tell the reader how you will prove to be an asset to the company.

Concluding Paragraph: This is the last paragraph, but must be one that leaves a lasting impression in the mind of the reader. For this, you need to once again tell the reader that you will work hard and make full use of the opportunity given to you. Graciously thank the reader for taking the time to go through your letter and offer any assistance if required regarding clarifications or referrals.

End Salutation: Here, you can simply write 'Sincerely,'

_________ (Your Signature)

Your Name
Your Address

Enclosures: In this section, you mention the CV that you have attached along with any other documents.

Sample
09th of June, 2011

To,
The Human Resources Department,
Spark Advertizing,
P.O. Box No.: 12345,
Arlington: 22212.
VA.

SUB: Letter of intent for internship as an advertising assistant.

Dear Sir/Madam,

I, Nancy James, would like to present this as my letter of intent for the position of an advertising intern at your esteemed organization. I came across the announcement about the availability of internship slots at your firm in the Arlington Times dated 8th June, 2011. Being an advertising student myself, I was deeply interested in the profile mentioned in the ad and hence am writing to you.

I am currently a student at the Arlington University, majoring in Advertising in the Communication Studies Post-Graduate course. As a student, I am required to complete 100 hours of internship with an advertising company. Seeing that your company is one of the leading advertising organizations, I decided to write to you about being allotted one of the 5 internship positions available. I have completed my undergraduate degree in Communication from Christ College. I was awarded 'Best Student of the Year' in college and even in the first year at University. I have been on the Advertising Club since day 1 of University and have also designed and written the copies for many University advertisements that are published in the Arlington Times and also in the on-campus newspaper. I have attached herewith a snapshot of my portfolio which I am required to prepare for my University course. You may go through it and see that serving as an intern for you will not only be an honor for me, but will also prove to beneficial to you because I am a determined and diligent worker. I'm good with deadlines and can perform even under pressure.

I look forward to hearing from you soon and will be more than happy to provide you with any more information that you may require regarding my profile and records. I have also mentioned names of my professors whom you can contact as referrals. My contact information is mentioned in my CV enclosed with this letter. Feel free to contact me for any clarifications.

Thank you.

Sincerely,
Nancy James,
University of Arlington,
Arlington: 22223.
VA.

Enclosures: CV (1)

The concept, format and content of writing an intent letter must have become clear to you now. You can use the ones given above as a base and write your own letter for internship. All the best!