Interview Follow-up Letter Sample

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Interview Follow-up Letter Sample

If you have just given an interview, then it is important that you send out a follow-up letter. The sample given in this article will help you understand why such a letter is necessary and how it needs to be drafted.

After any interview, once the nervousness that comes with the process subsides, you should focus your attention on writing a follow-up letter, thanking your interviewer. This may not seem necessary but it is a fact that most interviewers will expect a follow-up letter, thanking them for giving you a chance. Any letter sample will tell you that it is important that such a letter be sent as soon as possible. You cannot wait for a couple of weeks to send out the letter. This will just seem like an afterthought of sorts. Send in your letter within twenty four hours of having given the interview. Since time is of such essence, many people also opt to send out an email. This is not inappropriate in any manner. With a lot of official correspondence being conducted over email, this will not in any way affect your chances of getting the job.

A follow-up letter is also a great way of reinforcing why you would be the best person for the job. If at the interview you were asked to provide references and you were unable to do the same, then you could provide the same in the follow-up letter. In this article we give you both, a template and a sample.


In every formal letter writing exercise, the basic format remains more or less the same. This remains true for follow-up letters as well. A formal letter will always include details like the writer’s name and address, the addressee’s name and address, the subject of the letter, and obviously, the content. The content of a letter and an email is more or less the same. The difference that you will notice is that the former does not include details like the address. The other difference is that in an email, the subject will be included in the subject line that is demarcated by the email service provider.

Your Name
Your Address


Addressee’s Name
Addressee’s Designation
Addressee’s Organization


In the first paragraph, thank the addressee for giving you the opportunity of interviewing for the position concerned. Do specify both the position and the name of the organization.

In the second paragraph, ensure that you mention how you believe that you would be perfect for the position. Also mention that your interview has reinforced this belief in you.

In the last paragraph, mention how you are looking forward to hearing from the addressee about the decision that they make. It is important that you remember to give your contact details in case they need to get in touch with you for any clarification.



Job Interview Follow-up Letter Sample

You now know what the correct template of such a letter. The sample letter given below will elucidate the template better.

Matthew Cooke
232 – Silver Street
Crowley County, LA, California – 435636

23rd November 2010

Jeanine Mason
BBSD News Services
435 – Business Boulevard
Crowley County, LA, California – 4356369

Dear Ms. Mason,

First and foremost, thank you for taking out time from your busy schedule and giving me an opportunity to interview with you for the position of Senior News Editor for BBSD News Services.

After the interview, I am even more sure, that if given an opportunity to work with BBSD, I will be able to do great work and bring to the job, skills that I have gained in so many years of working in the industry. I am extremely interested in working with a company that has been responsible for so many good investigative news reports.

I look forward to hearing from you. In case of any clarification, please feel free to contact me on (786) 434-2552.

Thanking you.

Yours sincerely,
Matthew Cooke

An example will only help you understand the correct format of such a letter. Looking up different interview follow-up emails and letters will help you understand better this type. Do avoid the urge to blindly copy from such a letter. Instead, use these letters as guide while drafting your own letter.

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