Experience Letter Format

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Experience Letter Format

An experience letter must be drafted in a perfect manner. The article below provides you with an experience letter format.

An experience letter is an official document essential for any employee who has resigned from an organization. This letter is issued by the employer and holds importance, because it serves as a proof of your experience acquired in a particular job. The experience letter formats to be followed by the employer while handing this letter to an employee who has resigned are given below.


The letter should state the skills of the employee and the responsibilities he/she shouldered when working with the employer. It should also mention the contribution of the employee towards the organization’s success.

The job description along with extra efforts taken by the employee, mentioned by the employer in his/her experience letter, helps project the employee in good light. Though the letter looks like a reference letter, there is a major difference in the two. While a reference letter is meant to refer or recommend a person to some post or organization, an experience letter highlights the experience an individual has acquired in a particular organization and also serves as a proof of he having worked over there.

The experience letter is addressed anonymously, i.e., ‘To whom it may concern.’ It may contain the positive qualities of the employee, such as, efficiency, dedication, trustworthiness, good communication skills, etc.

Generic format
To Whom It May Concern

Basic Employment Details: The person who is issuing the experience letter, should include the name of the employee, the employee’s duration of employment and the company name.

Contribution of Employee: This section of the letter, which can be just a line or two should talk about the qualities of the employee, e.g. dedicated, dependable, etc., along with how he/she has contributed towards the growth/success of the company.

Conclusion: An experience letter is concluded by wishing luck to the employee for his/her future endeavors.

Issuer’s Signature: The letter should be signed by an authorized person, i.e. the person who is issuing the letter. 

Experience letter for a Green Card differs from a general experience letter as it is written for a specific purpose, which is of acquiring the Green Card. The Green Card is issued by the US Citizenship and Immigration Services and they require you to furnish an experience letter along with your application for the Green Card. It basically involves your personal and work details. It serves as a proof of having worked in the country.

Experience Letter for Green Card
To Whom It May Concern

Personal Details: This section will have your name, postal and email address, contact numbers, date of birth and qualification.

Details about the US Company: This section should have the company details as in the name of the company, address, contact numbers and the Tax identification number. Here you also need to specify if your company is US based or not.

Job Details: Here the responsibilities you have shouldered in your company, are enlisted along with the tasks you were entrusted with.

Declaration Statement: This is the last paragraph of the letter and it consists of a declaratory statement in which the person writing the letter affirms and accepts whatever has been stated in the letter as true to the best of his/her knowledge. Then follows the issuer’s signature, name and a notarization seal.

Experience Letter for Labor Certification
To Whom It May Concern

Employee Details: This section has the Name of Employee, Name of Company, the Designation Held by Employee and his/her Duration of Employment.

Authority of Person Issuing the Letter: This section should have the Designation of the person issuing this letter, and his own details of employment, as specified in case of the employee. It should be followed by his professional relation with the Employee. For example, whether he is/was the reporting head, immediate senior, etc.

Employee’s Duties: This section should include the duties and responsibilities that the employee is/was assigned.

Issuer’s Signature: This section has the signature of the person issuing the letter, his name and the company name.

This experience letter is applicable to all fields of employment. The only differences will be in the responsibilities of the employee stated in the letter. An experience letter, in some ways, serves the purpose of a reference letter, but they are not one and the same.

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