The job of an executive assistant needs the person to be extremely responsible and hardworking. The job description of an executive assistant will tell you that in this profile you will be expected to do a number of things which would include administrative work, inter-department communication, correspondence, research, organizational work, etc.
You will also be responsible for scheduling meetings, managing database, maintaining records, etc. With time, the profile of executive assistant has undergone quite a change. If you are applying for the position, then you need to be aware of things that you will be expected to do and also be aware of the questions that may be posed to you at the interview.
Sample Interview Questions
If you are going to be attending an interview for the post of executive assistant, then you will need to prepare yourself. There are many questions that are commonly asked at these interviews. Enlisted here are the most commonly asked interview questions.
- Could you tell us a little bit about the organization that you work for currently (or the last organization that you worked for), your profile there, and your duties and responsibilities?
- Tell us a little more about yourself as a person and give us an insight into what made you choose the career path that you have.
- Would you think that you are good at handling the pressures that come with the job of being an executive assistant?
- How do you work towards effectually planning out things where duties like organizing meetings, planning travel schedule, and preparing for bids and proposals are concerned?
- In your present organization, what does your typical day look like? Do you have to communicate with several different departments and officials?
- What is your comfort level in working with people in senior managerial levels and do you think you would be able to manage the responsibility that comes with the role?
- What are the organizational methods that you use in order to maintain proper records of management reports and to ensure that there is no miscommunication or loss of information?
- Have you ever been in a position where your ability to maintain confidentiality has been questioned?
- How do you ensure that there is never any breach of confidentiality from your side?
- Describe your skills in working with computers. Are you proficient with the different office applications integral to your job profile?
- Do you have prior experience in working in capacities that involve management of staff?
- What are the various file management practices that you are familiar with and what are the practices that you use?
- Have you ever in the past prepared fund proposals?
- How do you ensure that the written work that you are indulging in is accurate and correct to the best of your knowledge? Is there any routine method that you have established to do this?
- Would you consider yourself punctual and what has your previous record of attendance at work been?
- Do you think you are good at handling high pressure situations at work?
- What are your expectations from this organization and what do you expect from the profile you are being interviewed for?
- Where do you see yourself five years from now?
These are just some of the most common questions posed in an interview for position of executive assistant. While answering these questions, remember to be as true as possible. Faking an answer will be caught easily. Include examples from your experience at previous workplaces to give them an insight into how you have handled yourself in a certain situation.
Ensure that you do not go overboard doing this as you do not want to keep mentioning previous profiles. Be efficient and brief while answering any question and most importantly be confident about the answers that you are giving. Ensure that you are to the point and do not ramble.
If you are unsure about a question in particular, say so as your answer will only be appreciated. The questions given here will help you prepare for your own interview. Best of luck!