Employment Verification Letter Sample

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Employment Verification Letter Sample

In order to write a verification letter correctly, it is always a good idea to refer to a sample, that will explain to you how to draft the letter and also tell you what the correct language to use in such a letter is.

A verification letter can be written for several purposes including lease agreements, financial transactions, and even as reference for a new employer. Often this type of letter is considered to be applicable instead of a reference letter if company policy makes it impossible for a person to refer a formal employee. In such a case, such a letter will contain details like the period for which the person worked in the company and in what capacity.

As with any other form of letter writing, it is essential that you follow a set format where an authentication letter is concerned. Always keep in mind the three Cs of letter writing – clarity, conciseness, and correctness. Nothing reflects more badly than a letter that is not drafted correctly or has spelling errors. In this article, we help you understand the letter with the help of a template and a sample.


Name of Company
Address of Company

Name of Writer


Sub: Mention the intent of writing the letter in brief terms

Dear Sir,

The first paragraph of the letter serves to introduce the writer of the letter to the addressee and mentions the purpose of the letter. This is to verify that the subject or the person for whom you are writing the letter, works in the same organization and reports to you.

The second paragraph will detail out the job profile of the subject and also mention the number of years for which he has been working in the organization. If this letter is being written to serve the same purpose as a reference letter, then it is important to dwell on the various qualities that the employee possesses and how he has been an asset to the organization. In case the letter is being drafted for verification for the purposes of a financial transaction, then you may need to mention details regarding the subject’s salary.

In the third paragraph, end the letter by recommending the subject for the purpose for which the letter is being drafted and provide your contact details.

Seal and Signature
Name of Writer

Verification Letter Sample

White Light Productions
324, Sunset Boulevard
New York City
New York – 879 084

Flynn Drover
Senior Vice President, Finance

Date: October 23, 2010

Sub: Letter for verification of employment

Dear Sir/ Ma’am,

This letter is intended for the verification of the fact that Kate Murray has been an employee of White Light Productions for a little over three years now.

Kate works with White Light Productions in their Finance Department as the General Manager and has been working in this capacity for the past three years. As a colleague, Kate has shown exceptional dedication to her work and has constantly shown an aptitude to stay ahead of the curve and help in business development. Kate Murray has shown integrity and is an extremely trustworthy employee.

Kate is a team player and a pleasure to work with. I would highly recommend her and wish her all the best in all her future endeavors. In case of any clarification, you can contact me at 09845082444 or drover_flynn@whitelight.net.

Thanking you

Yours sincerely
Seal and Signature
Flynn Drover

A sample of a verification letter only serves to elucidate the letter to you. You will need to modify the letter for your purpose according to what you are writing the letter for.

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