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Data Entry Operator Job Description

Data Entry Operator Job Description
A data entry operator focuses on the systematic feeding and processing of useful data into the database management system of the organization. There are various opportunities in this area, provided you have the required skills. This article will help you understand the job description, skills, and scope for a career in this field.
Charlie S
Last Updated: Jan 25, 2018
Each and every business thrives on data; the more the business grows, the more information is added to its database. With heaps of information, it becomes necessary for an organization to systematically arrange and store the invaluable data in proper order, so that the timely retrieval and analysis of the same is executable in the future. A data entry operator is the one who helps the organization do so. There are variations to this job profile, depending upon the organization's needs and requirements, and your qualifications. You can be hired on a full-time, or a part-time basis. It could either be a desk job, or you could work from home. The remuneration also varies according to these factors.

Job Description

The job description of data entry operators varies depending upon the organizational sector. Though the basic nature of this job is to enter and store data in the relevant database; the kind of data that one would need to work with, may vary. For instance, a data operator working for a sales company will have to work with figures; however, if the work is for an educational institution, the operator is required to enter information which is alphabetic and numeric in nature. Therefore, it is important for the applicant to have necessary skills to handle the nature of data efficiently so that the interpretation, analysis, and entry could be done effectively.

Duties and Responsibilities
  • Accurate interpretation, compilation, and entering of data in the computer system.
  • Proper analysis and verification to ensure data integrity.
  • Storing correct information in the desired database locations.
  • Completion of the required task within the desired deadline.
  • Manage additional responsibilities including troubleshooting, file back-ups, regular updating, and retrieval of data, as and when required.
  • Maintain confidentiality regarding the information being dealt with.
Essential Skills Required
  • Excellent command over the language - written and oral.
  • Data analysis and interpretation skills.
  • Computer management skills.
  • Speed and accuracy with attention to detail.
  • Ability to meet deadlines.
Educational Qualifications
  • A minimum qualification of a high-school diploma with computer literacy is a must.
  • Additional qualifications in subjects like English and Math would prove to helpful as one would be dealing with alphabetic and numerical data.
  • Technical education in computer management will give you an edge over the others, as one would require to work with database software like MS office.
  • Your qualification will also depend upon your organizational sector. If you are working as a data entry operator in a marketing firm, it is good to have a relevant qualification; however, a marketing qualification may not be relevant of you have a job in a health care sector.
Additional Skills
  • Typing speed between 40-60 words per minute.
  • 10-key by touch experience.
  • Advanced knowledge of MS Office.
  • A degree in secretarial field and work experience of a minimum of 2 years.
Scope and Remuneration

As mentioned earlier, data entry jobs have a wide scope, and are not confined to any particular sector. The demand for data entry operators has risen to an extent wherein companies are giving employees the leverage to work from home, as well. The remuneration depends upon the location, and the nature of the job. According to the website dataentryjobs, in the United States of America, if you are working from home, the average payment per assignment is between US $1 - US $2. For online data entry jobs, the assignment consists of about 4-5 lines each. There is also an option of offline data entry jobs wherein you need to download the necessary data and do the task within 15-30 days. There will be pages of work (A4 size) and you will be paid US $1 - US $2 per page.

According to payscale, the hourly remuneration for data entry operators in the United States vary from $8.80 - $16.21, as on July 30, 2012. However, the rates may differ depending upon the city you live in, your qualification, or if you are working from home or at an office.

Managing useful data is a task of great responsibility and no mistake can be considered as 'minor'. This is why organizations hire people after careful scrutiny. Usually, a trial assignment is given to the applicant, and the applicant is judged on the basis of time management, accuracy, command over the language, and the proficiency to interpret and enter the data in an efficient manner. The advantage of this job is that it has a wide scope wherein people from all walks of life will find a suitable profile for themselves; the remuneration, however, will vary.
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