A majority of jobs in the business industry demand a great amount of administrative and time management skills. One such job is that of an assistant property manager who has to look after almost every aspect of property maintenance as an in-charge. He is supposed to report to the property manager who runs the property on a wide scale. The below section describes some of the most common duties of an assistant property manager.
Job Description of an Assistant Property Manager
Every business or residential complex is under the management and supervision of an assistant property manager. This individual is required to carry out all necessary duties which are concerned with the smooth running of the property. This primarily includes administrative, supportive, and maintenance tasks. Most of the tasks are the same as that of a property manager's job. Have a look.
Advertising the Property
After the complex or property is ready for commercial use, the property manager assistant is entrusted with the responsibility of carrying out advertising strategies for filling the occupancy of residents and tenants. He has to mainly advertise the benefits of residing in a particular property such as basic amenities, close proximity to major places, and safety in the area.
Showing Property to Potential Tenants
After the advertising is done successfully, the follow-up is also a prominent duty of the assistant property manager. He has to assess the applications and arrange for showing apartments or office spaces to potential tenants. This process is also followed by conducting background checks for the approval of property acquisition.
Once the deal is finalized and the occupants move in, this assistant has to complete all financial formalities regarding the property. This mainly includes collection of rent and maintenance charges on a monthly basis and creating a detailed report of the same to submit to the top committee. All financial records are usually filed with the help of a property management software.
Addressing the Complaints from Residents
It is not only property marketing, sales, leasing, and rent collection that are included in the duties; but also addressing the complaints and suggestions from residents. Any issues or complaints regarding water, roofing, electricity problems or simply conflicts between other tenants should be resolved by the property management executive.
Meeting with Committee Members
An assistant property manager has to periodically meet up with the committee and devise new policies or modify current regulations. He may also have to discuss issues which do not come into the administration of the property manager. This generally consists of taking necessary action against tenants not paying rent at regular intervals or restoring older properties.
Resource management is another duty of an assistant property manager. He has to make sure that all supplies fulfill the needs of the property. He is even required to oversee the work of other personnel; such as housekeeping staff, security staff, and the core maintenance staff. He might be required to coordinate with and manage third party entities in order to maintain cleanliness and safety at property premises.
Ensuring Security at the Property
The security of residents is a major duty of an assistant property manager. He has to adhere to the local, state and federal requirements set by the respective governing authorities to ensure a crime-free locality. This includes filing all detailed personal information of tenants and residents, and ensuring adequate security measures to protect the premises.
Other Major Responsibilities
- Improving facilities on the property to contribute to more contract renewals.
- Carrying out safety inspections on a regular basis to contribute to maximum residential safety.
- Visiting sites under construction for advertising purposes.
- Hiring and training workers on site for particular services.
- Planning and arranging community events and festive celebrations for residents.
- Making sure that all tasks are carried out in accordance with property standards.
This was a general description about the duties of an assistant property manager. There are many other tasks which he needs to do as per the daily work requirements of the property manager. When it comes to salary prospects, it is reported that these professionals earn around $40,000 per year on an average.